3+ years of experience in office administration and management
Proficiency in both English and Russian.
Strong attention to detail and proactive approach
London-based with a comprehensive knowledge of the city
Understanding of facility management principles, experience working with contractors and suppliers
Proficiency in office tools (Google Workspace, MS Office, etc.)
Exceptional written and verbal communication skills
Effective time management and prioritization skills
Demonstrated ability to multitask effectively
Ability to handle confidential information with the highest level of discretion

Your responsibilities

Manage office maintenance (~10 000 sq. ft.), including coordinating repairs, overseeing contractors, and managing utilities
Manage the public coworking area (~2 500 sq. ft.), ensuring order, comfort, and efficient use of the space
Welcome and guide space visitors, ensuring a positive experience
Procure office supplies, consumables, catering, and lunches
Maintain a well-kept office environment, including furnishings, decor, space renovation, cleaning, and inventory organization
Handle logistics, including receiving and sending parcels (domestically and internationally)
Arrange business trips, corporate events, space events, and relocations
Manage a small office administration team (1-2 people)
Manage and organize various records and documents for the Chief Operating Officer (COO)
Serve as the key liaison between the COO and internal/external stakeholders, ensuring the utmost confidentiality in all matters
Work on special assignments, such as creation of PowerPoint presentations, financial spreadsheets, special reports, and agenda materials

Become Part of our Team